Privacy Policy

1. Controller

The controller responsible for data processing on this website within the meaning of the GDPR is:
KI-Tech Consulting by Velentis UG (haftungsbeschränkt)
Auf dem Grat 8, 14195 Berlin, Germany
Email: info@velentis.de

For any privacy-related matters, you can reach us at: privacy@velentis.eu

2. Data collected when visiting the website (server logs / hosting)

When you visit our website, your browser automatically sends information to the server of our hosting provider, where it is temporarily stored in log files (including IP address, date and time of access, page accessed, browser type and operating system). The legal basis is Art. 6 (1) (f) GDPR (legitimate interest in secure, stable operation).

3. Inquiries via the contact/matching form

When you use our inquiry or matching form, we process the data you provide: name, email address, phone number (optional), company (optional), your details on needs, solution type, budget and timeframe, as well as the provider you selected.

The purpose of processing is to match you with the AI provider you selected and to contact you. The legal basis is your consent pursuant to Art. 6 (1) (a) GDPR (which you explicitly grant in the form) and Art. 6 (1) (b) GDPR (pre-contractual measures). The data is stored in our database at Supabase (Postgres) with servers located in the EU (Frankfurt).

4. AI project analysis & document upload

As part of the AI project analysis, you can optionally upload documents (PDF, Word, text or images; max. 5 files, max. 10 MB each). These files are stored in a private storage bucket at Supabase with servers located in the EU (Frankfurt) and are not publicly accessible.

The purpose is to create a non-binding, AI-assisted initial assessment (e.g. price range, duration and complexity) and, where applicable, to match you with suitable providers. The legal basis is your consent pursuant to Art. 6 (1) (a) GDPR. Note: Please do not upload special categories of personal data (Art. 9 GDPR) or otherwise sensitive information that is not required for the assessment.

5. Disclosure to selected providers

Note: When you submit an inquiry, we transmit the contact and project details required for making contact (and, where relevant, contents of your inquiry) to the provider you selected so that they can contact you and process your request. This disclosure takes place exclusively on the basis of your consent (Art. 6 (1) (a) GDPR). No further disclosure to third parties takes place.

6. Email delivery (processor)

To send confirmation and notification emails (to you, to the selected provider and as an internal copy), we use the service Resend (Resend, Inc.). Resend processes the data required for this purpose (in particular email address and message content) exclusively on our behalf as a processor on the basis of a data processing agreement (Art. 28 GDPR).

7. Hosting

The frontend of this website is hosted by Vercel Inc. Our database and file storage are operated at Supabase with servers located in the EU (Frankfurt). A data processing agreement (Art. 28 GDPR) is in place with both providers.

8. Cookies & web analytics

This website does not use tracking cookies or any web analytics or tracking services. Only technically necessary data is processed (see the section “server logs / hosting”).

9. Storage period

We store personal data only for as long as is necessary for the stated purposes – at most until your inquiry has been fully processed or until you withdraw your consent. The data is then deleted, unless statutory retention periods require otherwise. Uploaded documents are deleted as soon as they are no longer needed for the assessment and any matching.

10. Your rights

You have the right at any time to access, rectification, erasure, restriction of processing, data portability and objection. You may withdraw any consent you have given at any time with effect for the future. You also have the right to lodge a complaint with a data protection supervisory authority. For this, please contact privacy@velentis.eu.